Job Title

Receptionist/Adminisitrator – AY Group

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  • Job ID: 02356
  • Applications: 0
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AY Group

19 Active Positions

Job Description

AY-Group are looking someone to join as an administrator/receptionist to provide reception services and administrative support for the day-to-day management.

Main Responsibilities:

  • Welcome all visitors to the building and notify appropriate staff of their arrival.
  • Ensure all deliveries are received into the building and receipted as appropriate
  • Provide information on activities etc that are/will be undertaken within the building when asked.
  • To ensure messages are logged and emailed as appropriate
  • To become the first point of call for queries and facilities problems.
  • Log all reported problems and subsequent action.
  • Inform the CEO, Housing or contractor as appropriate
  • Providing information to contractors working on site
  • To provide a room booking service for meeting rooms, making the necessary arrangements for provision of refreshments as required and requested.
  • To maintain the booking log to record all meetings
  • To ensure provision of refreshments as requested
  • Provide administrative support to include clerical work and typing
  • To prepare reports and publications and compile statistics as directed including timesheets, phone, photocopier, meeting room hire and incidentals such as flip chart usage for billing purposes.

Key Skills:

  • Good communication skills
  • Good interpersonal skills
  • Able to work un-supervised
  • Good IT, secretarial and typing skills.

Requirement:

  • Some work experience, preferably reception based
  • Must be able to meet and work to deadlines
  • Experience of maintaining filing systems
  • Experience of operating basic office equipment
  • Be able to be systematic and methodical when working

Salary to be discussed upon interview selection.

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